Job Description:
Manager, Finance & Administration
Location: Greater Philadelphia Region (Hybrid)
Employment Type: Full-Time, Exempt
Reports To: Chief Executive Officer
Position Summary:
The Manager of Finance and Administration leads the finance,
accounting, administration, technology oversight, vendor management,
insurance, and risk management functions. This role ensures accurate
financial reporting, sound internal controls, effective administrative
support, and responsible stewardship of organizational resources. As a
member of the leadership team, the Manager translates financial
information into practical recommendations while maintaining hands-on
accountability for the systems, relationships, and controls within the
role's areas of responsibility.
Why Consider This Role?
- Opportunity to drive meaningful organizational impact
- Executive-level visibility and influence
- Broad scope spanning finance, administration, and technology
- Collaborative culture
- Flexible hybrid schedule
Essential Duties & Responsibilities:
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Financial leadership and planning: Lead annual
budgeting, forecasting, long-term financial planning, cash flow
management, reserve oversight, banking relationships, and investment
monitoring in accordance with approved policies.
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Financial analysis: Monitor performance against
budget and forecast, analyze variances, identify risks and
opportunities, and recommend corrective action.
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Leadership reporting: Prepare and present clear,
timely financial information and recommendations to Leadership, the
Executive Committee, and the Board of Directors.
-
Accounting oversight: Oversee the general ledger,
accounts payable, accounts receivable, payroll accounting, bank
reconciliations, fixed assets, and financial reporting.
-
Financial close and reporting: Ensure accurate and
timely month-end and year-end close processes and prepare monthly,
quarterly, and annual financial statements and management reports.
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Compliance and controls: Maintain compliance with
generally accepted accounting principles and applicable nonprofit
accounting requirements, including appropriate accounting for
restricted funds, grants, and other designated resources.
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Internal controls: Develop, maintain, and enforce
financial policies, approval authorities, segregation of duties,
documentation standards, and financial safeguards.
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Audit and regulatory filings: Lead the annual
financial statement audit and coordinate preparation of Form 990 and
other required financial or regulatory filings.
-
Budget management: Coordinate departmental budgets,
consolidate the annual organizational budget, provide
budget-to-actual reporting, and maintain capital and technology budgets.
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Administration: Maintain corporate and financial
records, contracts, insurance documentation, office and equipment
leases, administrative service agreements, and related retention and
renewal schedules.
-
Technology Oversight: Serve as the internal owner
of technology planning, governance, budgeting, and vendor
accountability, including oversight of core business systems,
software applications, cloud platforms, licensing, and equipment.
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IT and cybersecurity providers: Manage outsourced
IT providers and coordinate cybersecurity, data protection, access
management, backup, recovery, and technology risk management
activities with qualified providers.
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Technology planning: Evaluate proposed technology
solutions based on business value, security, cost, usability, and
organizational priorities, and maintain a multi-year technology
investment and replacement plan.
-
Vendor and contract management: Manage key vendor
relationships, contracts, renewals, costs, service levels, and
performance; negotiate agreements within delegated authority and
coordinate legal review when appropriate.
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Insurance management: Oversee general liability,
directors and officers, employment practices liability, cyber
liability, workers compensation, and property coverage, including
applications, renewals, certificates, audits, and claims.
-
Risk management: Identify financial,
administrative, technology, and insurable risks within the scope of
the role and recommend appropriate controls, coverage changes, and
mitigation actions.
-
Team leadership: Lead and develop assigned finance
and administrative staff and promote accuracy, integrity,
responsiveness, confidentiality, and continuous improvement.
-
Cross-functional partnership: Partner with
department leaders to strengthen financial understanding,
accountability, and decision-making.
- This is a flexible, hybrid role structured around the needs of the position.
