Job Description:
Grant Accountant
(On-site role)
Bebashi - Transition to Hope
(Non-Profit Environment)
Philadelphia, PA
Organizational Overview:
Bebashi – Transition to Hope is a multi-purpose health and
social services agency with a special interest in supporting people
living with HIV/AIDS, underserved communities, and those living in
poverty.
Our mission is to empower people to enhance the quality of their
health and overall well-being by providing access to culturally
sensitive high-quality healthcare, HIV/AIDS services, health
education, and social services.
Position Summary:
The Grant Accountant is responsible for financial oversight of
grant-funded programs, ensuring compliance with all funding source
guidelines, and maintaining accurate accounting records. This
position requires advanced knowledge of QuickBooks and Excel and
will also be responsible for Accounts Payable functions, monthly
reconciliations, and grant reporting.
Key Responsibilities:
Grant Management & Compliance
• Track and monitor all financial transactions related to
government and private grants.
• Ensure full compliance with federal, state, and private
grantor regulations, including OMB Uniform Guidance.
• Maintain accurate and complete grant files and documentation
for all active awards.
• Collaborate with program managers to ensure expenses are
properly coded and allowable under the terms of each award.
Budgeting & Forecasting
• Assist program managers in developing and maintaining grant
budgets and spending plans.
• Monitor actual spending versus grant budgets; prepare and
present timely variance analyses.
• Support the development of indirect cost rates and allocation
methodologies. Financial Reporting
• Prepare and submit accurate, timely financial reports to
funders in accordance with grant requirements.
• Maintain up-to-date tracking schedules of grant balances,
expenditures, and reimbursement requests.
• Assist the Director of Finance with internal reporting and
preparation of financial statements.
Audit & Documentation
• Prepare supporting schedules and grant documentation for
annual audits and funder monitoring visits
• Ensure grant records are complete, audit-ready, and stored in
accordance with organizational policies. Process Improvement &
Internal Controls
• Recommend and implement improvements to grant management
systems and financial reporting processes.
• Ensure effective internal controls are in place to safeguard
funds and ensure grant compliance.
Accounts Payable & Reconciliation
• Review and process vendor invoices, ensuring accurate grant
allocations and appropriate approvals.
• Manage timely check runs and ACH payments.
• Perform monthly bank, credit card, and grant-related account
reconciliations.
Month-End Close
• Support the month-end close process by preparing journal
entries, reconciliations, and grant-related schedules.
• Work collaboratively with the finance team to ensure accurate
and timely financial closing activities.
Work Environment and Benefits:
• Bebashi offers a supportive work environment committed to
professional growth, equity, and inclusion.
• Competitive salary and benefits package including medical,
dental, vision, retirement plan, PTO, and more.
This is a Full Time, Exempt, On-Site role reporting to the
Director of Finance.
