Job Description:
Office Manager - Nonprofit
Philadelphia, PA
We are a dynamic and impactful nonprofit organization seeking a
proactive and detail-oriented Office Manager to join our team.
This role is essential to the day-to-day operations of our
administrative offices, food pantry, and wellness clinic.
We’re looking for a hands-on professional who thrives in a
fast-paced, people-centered environment and is passionate about
supporting communities through compassionate, client-focused services.
Position Overview:
:
The Office Manager will be responsible for overseeing office
operations, facilities management, vendor coordination, and
administrative support across multiple departments.
This role plays a key part in ensuring that all spaces are
welcoming, well-maintained, and aligned with our mission to serve
vulnerable populations with dignity and care.
Key Responsibilities:
Office & Administrative Operations
* Manage day-to-day office functions and supply inventory across
multiple locations.
* Oversee incoming/outgoing mail and ensure proper distribution
of deliveries and program supplies.
* Maintain organized systems for documentation, records, and reporting.
* Coordinate internal logistics for meetings, trainings, and
special events.
* Provide professional front desk support and assist with
visitor management.
* Set up workspaces and tools for new staff onboarding.
Facilities Coordination
* Serve as the primary contact for facility maintenance and repairs.
* Conduct regular site walkthroughs to ensure safety,
cleanliness, and readiness.
* Liaise with vendors and contractors for cleaning, security,
and general maintenance.
* Perform basic onsite upkeep and support logistics for room
setups and events.
* Track building access, key distribution, and emergency
preparedness protocols.
Vendor & Budget Support
* Maintain service contracts and relationships with key vendors.
* Assist in monitoring operational budgets, purchasing, and
invoice processing.
* Collaborate with finance and operations teams to ensure smooth
procurement workflows.
Cross-Departmental Collaboration
* Work closely with program teams to ensure facility readiness
for daily services.
* Support organization-wide projects and initiatives as needed.
* Contribute to a positive, inclusive, and mission-driven
workplace culture.
Work Environment:
* Primarily onsite, with regular movement across multiple
program spaces.
* Occasional early morning, evening, or weekend hours may be
required for events or urgent facility needs.
________________________________________
If you're a resourceful and mission-aligned professional who
takes pride in creating organized, welcoming environments, we invite
you to apply and be part of a team making a daily difference in
people’s lives.
